HOW TO INTERPRET ORDER
RECORDS IN EUCLID: A CHEAT SHEET FOR CATALOGERS
Serials Receiving Group, 8/9/99
How to view an order record:
What do all these things mean in the order record?
GEN-PO-11471: System generated order number
304-497-001: Operator input order number (Corresponds with EBSCO title
number for a serial)
Order Type: Firm: Single order (one shot deal)
Standing: On standing order. Will receive each vol as published, without
having to reorder every time
Subscription: On subscription. Will receive every issue aspublished.
Usually on a year to year basis.
Line items: 4: There are 4 order lines associated with this p.o. to this
vendor
Date created: Date order created in Euclid
Date modified: Date order was edited/changed in any way
Date ready: Date order form is ready to be printed
Date mailed: Date order form was printed (but a human being had to
physically intercept it, review it, and mail it, so actual date order mailed may be
slightly later than date created.)
Date to claim: NEVER: No date has been pre-selected to claim this order.
After printing the order, this will default to the pre-set claim date in vendor record.
Date to cancel: 6/22/1999: This date has been pre-selected based on
default info in vendor record.
Copies ordered: 4: This really means there are 4 copies total to this
vendor under this purchase order. It does not mean 4 copies of this book are on
order.
Copies not received: 4: No orders have been filled yet
Copies invoiced: 0: No payment records have been entered yet
Copies claimed: 0: No claims have been produced for this order yet.
Copies paid: 0: No invoices have been paid for this order yet.
Copies cancelled: 0: No copies have been cancelled yet.
Ordered/not funded: 0.00: NA
Funded/not invoiced: The total amount encumbered to this vendor, but
invoice has not yet been received.
Invoiced/not paid: 0.00: Not invoiced yet
Amount paid: 0.00: Not yet paid
Total amount: $304.00: Total amount encumbered to this vendor
Extended info: None: Pertains to specific vendor info
Requisition number: Not used
Call number, Author, title, ISBN, etc: you already know this stuff!
Unit price: $20.00: How much this individual book costs
Currency: US: Price figured in US currency
Exch: Table: If price was foreign, it would have been converted using a
pre-selected table
# of copies: Of this specific title
discount: table: If discount was applicable, it would have been converted
from a pre-selected table.
Extended: $20.00 ?
Native: $20.00: ?
Multi parts: N "N" stands for No multi-parts associated with
this title
Y: stands for Yes, there are multi-parts to this title (ex: Vols. 1-3.)
Copies ordered, rcvd, invoiced, paid, funded, loaded: self explanatory?
Status Alert! Fund over encumbered/spent: No more money in this fund, but
it’s okay to order against that fund anyway.
Fund ID: BOOK REPL: The name of the fund used for this specific title
Funded copies, date paid, amount, #copies, amount invcd, #copies invoiced:
Self-explanatory?
Holding code: GENINPROC?
Ship: NA
# copies: 1?
Date rcvd: Never: Not received yet
Packing: NA
Loaded: Never: Items are loaded after being received online
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