CATALOGING GROUP FAQ

  1. What is the difference between "ON-ORDER" and "IN-PROCESS"?

    2. ON-ORDER means that an item has been ordered from a vendor, but has not actually arrived at the library. When it arrives, the Receiving Group updates the record and the location changes to IN-PROCESS. The item then goes either to the backlog or directly to a cataloger. Once the item is cataloged, IN-PROCESS will change to a new location, such as BINDERY, STACKS, or REFERENCE.

  2. Where do I find a book whose status is "IN-PROCESS"?

    3. Start by contacting a member of the Backlog Subgroup of the Catgroup (e-mail: gencat@libcat1.cc.emory.edu). The title is probably in the backlog area, but it could also be on a book truck, at a cataloger’s desk, etc.

  3. Why does the "Date cataloged" (to be found when looking at the title in the Edit Item mode (Shift-F3)) have significance?

    4. The date can be used as a tracking mechanism when trying to locate an item. For example, if the item was cataloged that same day, then it is either on the cataloger’s desk or on a truck waiting to be processed by the Bindery and Marking Group, even though the location will read STACKS. If the item was cataloged 3 or 4 days before, then it is probably in the Circulation Dept. waiting to be shelved.
  4. What does it mean if a bibliographic record has "0 copies"?

    5. This usually means one of two things: either SOS has downloaded a record but has not yet attached an order record to the title, or there is a problem with the record. The most common problem occurs when a more complete record is found, and the new record doesn’t overlay the first record, therefore creating two records. The second record will then have "0 copies" since there is no order attached to it.
  5. What does a XX call number mean?

    6. Euclid generates a XX call number when a record is downloaded, giving an item-specific i.d. to that item. When an item has a XX call number, that item is either ON-ORDER or IN-PROCESS. The XX no. will stay with the record until a cataloger replaces it with a classification call no., at which point, the item is cataloged.
  6. How can I tell if an item is a monograph or a serial?

    7. Go to the item record and hit the F2 key (Display 1). Then move your cursor to the fixed flds. If you’re in the DOS version of Euclid, type a "Y" over the "N." If you are in Workflows click on the empty box. Then hit enter and look for the Bib Lvl area. If the entry there is "s," then it is a serial; if it is "m," then it is a monograph.
  7. What is the difference between a multi-volume set and an analyzed set?

A monographic multi-volume set is a group of items that belong together and are cataloged on one record because the subject matter of each item is the same for each item. Examples of a multi-volume set would be an encyclopedia set or any title that requires more than one volume just because of the sheer volume of information. The set could be complete or an on-going publication.

An analyzed set is cataloged on more than one bibliographic record. There will be one main record for the set directing the user to look for individual volumes. Then there is a record for each volume because even though each volume is somehow related, they have different subject matter. An example would be Cambridge classical texts and commentaries, which are classed together at PA3405 .C3. Under this series are such books as The epigrams of Rufinus (PA3405 .C3 V. 21) and The annals of Tactitus (PA3405 .C3 V. 32).

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