Workflows printing in "Version 99"

Workflows printing in "Version 99"

Following upgrade of EUCLID to Unicorn version 99.4, there will be some changes to the way printing works in Workflows.

You will no longer need to enter the location of Wordpad in the Path environment variable in Windows NT in order to print from staff functions.

As before, search results from Unicorn Public Access Choices (the "red house" icon) such as those from Browse, Find, and Combined searches, can be printed, downloaded or emailed from the "Printing Choices" screen by clicking on an icon for each choice, without opening any other application.

As before, printing of screens associated with staff functions, including search results or function screens for Wizards and commands such as Edit Order, works differently; the screen data is placed in a temporary file which opens with an auxiliary application (such as Wordpad) that allows viewing, printing or saving the data as a permanent file.

What's new: you can use the printer icon on the toolbar, or the "Print" command from the File menu, interchangeably to print from any screen. If you are printing from a Public Access search, you'll get the EUCLID "Printing Choices" screen. If you are printing from a wizard or staff command screen, the data on the screen will appear in a Wordpad window (or other application if you choose).

Viewing, printing and saving (downloading) of finished reports in Workflows, and of basic information (choices) for scheduled reports, must be done using one of the Reports wizards and is handled with an auxiliary application (such as Wordpad). The path to that application needs to be specified in the Properties of a Reports wizard. Even if you have set up a path for printing for staff functions, you still need to specify the path for reports. You can change the application used for reports, if desired, without changing what application is used for printing staff function screens.

Viewing, printing and saving files of imported records is now done using the Marcimport wizard and is handled with an auxiliary application such as Wordpad. The path to the application needs to be specified in the Properties of the Marcimport wizard, even if you have set up paths for printing staff functions and reports.

You can choose which application you want to use to view, print, or save to a file, and the choice can be different for staff function screens, reports, and imported files. In most cases, Wordpad will be the most practical application to use.

Setting properties for "Print executable" in v.99.4 Workflows

When you use Workflows for the first time after upgrading to Version 99.4, as you attempt to print from a staff function, a window will open entitled "Set print executable," prompting you to give it the location of the auxiliary program file (with *.EXE extension) that you want to use to view and print records.

If you know the path to this program file, you can type in the full path. For example, on most Woodruff Libraries workstations, the path to Wordpad is

D:\Program Files\Windows NT\Accessories\Wordpad.exe

Rather than type in this long address, you may find it easier to navigate to the file and choose it. One way is illustrated below:

The folder Workflows chooses by default is the folder it is installed in (D:\Program Files\Sirsi\Workflows). You need to find a different folder within Program files.

Click the arrow next to the "Look in" window to show the available drives. Click on Program Files to open that folder.

Double-click Windows NT folder

Scroll to the Windows NT folder, select it and double-click to open.

Double-click Accessories folder.

Highlight Wordpad.exe and click the Open button to select it as the application for printing.

You can also use the "up a level" button to navigate through the folders to find your application.

Once the print application is selected, you can change it by going to File, then Print Setup

Printing and reports

The Reports Wizards allow you to set a separate path to an application (executable file) for viewing and for printing. This can be the same or a different application. Right-click the icon of one of the wizards for reports, check the default path specified for these applications, and correct it if necessary. The small button next to the path window is a helper that allows you to navigate through your file directories to find the application.

Setting the path in one Reports Wizard carries over to the Properties of the other Reports wizards.

Viewing and files imported using Marcimport

In Unicorn 99.4 Workflows, if you wish to import files from a floppy disk or other source, you must use the Marcimport wizard. That wizard's Preferences screen appears when you first open it, and it shows a path to an application ("executable file") to be used should you wish to view a file that has been already imported to EUCLID but hasn't yet been loaded. Check the path and if it is not correct, enter the correct path to the application you want to use.

Paths to other applications on standard General Libraries NT workstations:

These may be preferable for a particular use, e.g., Word, when saving reports to be modified later using sophisticated formatting; Notepad, when it is necessary to save reports without added formatting in an ASCII text file.

Microsoft Word: D:\Program Files\Microsoft Office\Office\winword.exe

Notepad: D:\WINNT\notepad.exe

la 5/15/2000 (2)